Reserve a Meeting Room

Reservations

• We are unable to accept reservations for meetings on days that the library will not be open to the public or for meetings that extend beyond the hours that library staff are not already in the building.
• The library should be notified as soon as possible if it is necessary to cancel a reservation.
• All meetings must end 10 minutes before the library is closed, and the room must be vacated by closing time.
• Reservations for each meeting room should be made at least 24 hours in advance. Walk-in use of the Shared Office Space (S.O.S.) and the Seefeld Room is permissible, as long as it does not interfere with previously scheduled reservations.
• Meeting rooms may be reserved up to three (3) months in advance.
• In order to reserve a meeting room, the requesting individual, member, or group must be in good standing with the library. To be in good standing a requesting individual or group may not have a blocked library account and a group may not be blocked for prior infractions of meeting room policies.
• To make library meeting facilities available to the widest group of users, the Fond du Lac Public Library reserves the right to refuse reservations whose recurring use of the room monopolizes that space and interferes with the ability of other groups to meet.
• The library reserves the right to cancel or reschedule any meeting in order to make space available for library functions. In instances where such cancellations occur, the library will make every attempt to find an alternate meeting time.

Room Use Guidelines for all Meeting Rooms

• Those using the meeting rooms are expected to conform to all regulations governing the use of the library. Persons or groups violating any part of these regulations may be denied further use of the meeting facilities.
• Users are expected to clean up after themselves and leave spaces free of refuse or debris. Any group may be charged a minimum of $50 if additional cleaning or repairs are needed.
• The library is an alcohol, tobacco, and drug-free campus.
• The group or individual making a reservation may be held responsible for the actions of those attending a meeting. They will also be held responsible for any damage to library facilities, furnishings, or equipment.
• Signage is prohibited in all areas of the library.
• The library does not provide storage space.
• Users are encouraged to bring their own office supplies. Magnetic white boards, laptops, and other meeting equipment may be used as needed.
• Activities which prove disruptive to library operations are prohibited and shall immediately cease upon request from library staff.
• The library reserves the right to enter meeting rooms as needed to ensure adherence to policy and rules. Violations of policy and rules may result in revocation or suspension of meeting room privileges.